Form Filling Automation is a form a robotic process automation that is used for automating the organisation’s business processes related to paper, pdf, documents, and otherwise. it is the process that utilizes software/hardware to capture the data or information on any document written in constrained textboxes, response ‘bubbles’, or free form text to convert it into digital information. It is the electronic conversion of images of typed, handwritten, or printed text into the machine-encoded text from a scanned document, photo, or an image.
The underlying technology of optical character recognition bridged the gap and provided new advents for further development in the industry. Optical character recognition is more accurate reading and converting information into digital memory from a confined text box than free-form text and suffers recognising handwritten characters or words. This is where Intelligent Character Recognition is used. ICR uses even a higher standard of image rendering from the scanned documents to recognise handwritten characters on forms and documents to be digitally stored. The pinnacle of this technology is the use IWR or Intelligent Word Recognition which takes a step ahead by recognising the entire word or phrase altogether instead of character by character recognition enabling every organisation to automate scanning, sorting and storing of any information digitally irrespective of it being typed or handwritten.
Akiko business solutions believes that every corporate document process involve certain pre-set of activities or steps such as Identifying the type of images or documents, then classifying and sort it into a given set of formats like an invoice, timesheets, etc. Next comes reading and converting the text into digital information for it to be interpreted and derive conclusions based on a predefined logic. Finally assimilating the information to perform actions based on the conclusions from the scanned document like setting up automatic reminders, notification, store data, present information in searchable pdf formats, and so on helping an organisation reach their digital gaols streamlining the office workflow.
At Akiko Business Solutions, we believe Form Filling automation can broadly be classified into three types form filling automation, that is:
– Predefined Standard Formats /Fixed Forms: these are the types of form which typically have data stored at the same place every time no matter the circumstances. In such forms, each specific data is stored at the same location, every time making it easier for digital process automation of converting scanned copies into digital memory.
– Semi-Structured Formats /Semi Structures forms: these are the types of forms/documents that contain information in free text format in forms of a paragraph. They do not have the data fields at the same location and require logical assistance to follow and sort the digitally converted data into a structured format for storing and using.
– Non-structured format/Unstructured Forms: these are the types of forms/documents that contain information only in free text form and are used where the context, format, and text are all unknown hence requiring not only OCR tools but also Natural language processing engine.
Akiko business solution is committed to helping its customer recognise the right business automation process for their business to move forward onto the journey of Digital process automation. Akiko believes that scanned, captured, and imported documents can easily be collected, sorted, and stored via form filling automation processes using the right digital processes comprising of OCR/ICR/IWR/OMR systems to help bridge the gap in business workflow processes.
These solutions help organisations bring down its costs and save valuable employee time. Such automation provides the company employees more freedom to focus on duties that directly affect the job performance. The advent use of such technology in office will help reduce the human attention needed in menial tasks such scanning, sorting, and storing of documents like official letters, minutes of meetings, tax invoices, expense invoices, etc. Use of form filling automation will help office automatically store paper workflow process digitally in a blink of eye and without any manual labour.
Akiko business solution provides its customers with the right tools for shifting to Robotic process automation and Form filling automation, freeing up its workers valuable time from the menial tasks such as data entry, storage, etc putting organisation resources to better use.
